Caregiver Friendly Roster
Initializing...
0% complete
AI Rostering That's More
Than Smart—It's Error-Free.
Allocation Quality
High Quality : 324
Medium Quality : 35
Low Quality : 30
Unallocated : 22
Artivis TTE™
Realistic Travel Time
Accurate travel times are critical for ensuring punctual visits. Unlike systems that use simple distance, Artivis builds rosters based on the road traffic conditions, powered by the AI-driven Artivis TTE™ for selecting most suitable Careworkers to lower travel-time costs, ensuring punctuality is the default, not the exception.
Pauline
Meena
New Booking
The Punctuality Promise: Benefits for Everyone
For Caregivers
Reduced travel stress, less rushing between visits, and more time to deliver quality care.
For Service Users
Punctual, reliable visits from a caregiver who isn't rushed, leading to better care experiences.
For Providers
Lower travel costs (fuel, mileage) while eliminating a leading cause of late arrivals, shortened visits, and poor service quality.
It Learns
Our AI analyzes historical travel data and individual caregiver patterns to understand what's normal for each route and time of day.
It's Aware
It incorporates traffic data, travel modes, and external factors that impact travel time.
It Predicts
By combining relevant attributes, the engine accurately estimates the travel time between 2 locations based on historic travel patterns, predictive traffic patterns and traffic law.
Care for Your Service Users
Compliance is the foundation, but great care is built on trust and compatibility. Artivis intelligently layers human preferences onto its error-free schedules, creating matches that lead to higher satisfaction for everyone.
Assign a named caregiver
Assign from custom list of caregivers
Assign caregiver of same gender
Assign caregiver who speaks the native language
Assign caregiver who is of same religion
Assign caregiver who is of same ethinicity
Exclude named caregivers
Guaranteed 100% Skill Matching
Guaranteed Minimum Travel Time Between Visits
Critical Visits
Allocate best match caregivers before normal bookings
Visit Priority System
Mark a booking as critical to let AI prioritize it over normal ones, ensuring allocation of the best-fit caregivers.
Critical Visits
Critical visits are always prioritized, improving the chances of assigning the most suitable caregivers.
Preferred & Excluded Matching
Go beyond skills and availability. Artivis lets you define which caregivers a service user loves and those who should never be assigned—all of which the AI will prioritize to build better relationships.
Preferred caregivers
The AI scheduler prioritizes assigning preferred caregivers, enhancing client comfort and satisfaction
Excluded caregivers
Prevents specific caregivers from being assigned to a client, respecting past feedback and ensuring safety.
From Random to Relational
Mrs. Davis
Mr. Smith
Alice
John
Excluded caregivers
Prevents specific caregivers from being assigned, respecting past feedback and ensuring safety.
Continuity: Before vs. After
Before Artivis
Mon
caregiver A
Tue
caregiver B
Wed
caregiver C
Thu
caregiver D
Fri
caregiver E
With Artivis
Mon
caregiver B
Tue
caregiver C
Wed
caregiver B
Thu
caregiver C
Fri
caregiver B
Team-Based Continuity
Configure the AI scheduler to guarantee designated caregivers for enhancing client comfort and satisfaction.
Robust Care Continuity
Nurture the crucial bond between clients and their trusted caregivers. Configure continuity at an individual or team level and let the AI enforce it reliably.
Individual Continuity
Assign the same caregiver to a client's recurring visits to build a strong, trusting relationship.
Team-Based Continuity
Configure the AI scheduler to guarantee designated caregivers for enhancing client comfort and satisfaction.
Visited Bookings (VB)
When multiple eligible caregivers exist, VB prioritizes caregivers with more prior visits to that service user—implicit and distinct from Preferred caregivers.
Care for Your caregivers
A burnt-out, over-stressed workforce with unmanageable rosters cannot deliver compassionate, high-quality care. Artivis intelligently builds schedules that are not only efficient but also fair, safe, equitably distributed and sustainable. We enhance the overall experience of your caregivers, so they can provide the best possible care for your clients.
Guarantee adequate rest times before and after very long/overnight bookings
Guarantee upper limit for part-time careworker utilization
Flexible availability including odd/even weeks
Incorporate lunch breaks as per company policy
Avoid visits to clients with pets
Preference towards non-smoking clients
Preference towards same gender clients
Preference towards specific booking types
Fairness and Transparency, Guaranteed
Manual rostering is often prone to unintentional bias, leading to friction and burnout. Artivis replaces guesswork with objective, data-driven fairness, ensuring every schedule is equitable and transparent.
Equitable Workload Distribution
The AI intelligently distributes hours based on contract type and availability, preventing caregiver burnout while helping everyone meet their desired work targets.
Preference-Based Matching
The system respects caregiver preferences for specific booking types (e.g., avoiding certain complex cases), leading to higher job satisfaction and better-quality care.
Robust Care Continuity
Prioritises assigning the same caregiver to a client, building strong relationships and enabling caregivers to deliver truly personalised care.
Equitable Workload Distribution
Before
After
Preference Matching
AI accommodates caregiver preferences — from booking types to client compatibility — improving caregiver satisfaction and retention.
Schedules That Support, Not Strain
A sustainable career in care starts with a sustainable schedule. Unlike systems that create impossible routes, Artivis builds well-being directly into every roster, recognizing that well-rested and stress-free caregivers are essential for safe, compassionate care.
Realistic Travel Time
Our advanced Travel Time Engine ensures caregivers are never given impossible schedules, factoring in traffic and transport modes to eliminate stress and late arrivals.
Automated Breaks & Rest
The AI intelligently schedules mandatory lunch breaks and enforces configurable rest periods before or after long/overnight shifts, ensuring caregivers are always fit for duty.
Respect for Work Hour Ceilings
Automatically respects legal and personal limits by adhering to maximum weekly hour caps for part-time, student, or other restricted workers.
Typical Roster
Artivis Roster
Work Hour Ceilings
AI stays within legal boundaries, ensuring full compliance.
Artivis Guardian™ & Artivis Sentry™
Full Spectrum Safeguarding
Artivis employs a two-layered approach to deliver on error-free schedules for guaranteed compliance: Artivis Guardian™ prevents errors in real-time, while Artivis Sentry™ provides proactive warnings with built-in automated escalation for tackling critical issues.
Artivis Guardian™: Preventive Guardrails
Think of Artivis Guardian™ as a locked door. It physically stops you from making a non-compliant assignment during rostering, enforcing rules at the point of action.
Assign caregiver: D. Miller
To Client: A. Summers
Assignment Blocked
caregiver lacks mandatory training.
Artivis Guardian™ Intervention
Artivis Guardian™ has prevented a non-compliant assignment. The caregiver cannot be assigned due to flagged issues.
Caregiver Eligibility
Ensures only certified and legally permitted caregivers enter the AI’s candidate pool.
Skills Certificates
Confirms caregivers hold up-to-date certifications required for specific tasks (e.g., medication, dementia care).
Max hrs/week for P/T caregivers
Enforces contractual or legal weekly hour caps for part‑time or student caregivers.
Caregiver Availability
Ensures the AI only works with caregivers who are actually available right now.
Caregiver Leave Records
Automatically excludes caregivers on approved leaves from consideration.
Caregiver Suspension Records
Prevents suspended caregivers from being assigned to any bookings.
Nominal/Max Work Hrs
Respects contracted and preferred hours to protect well‑being and fairness.
Weekly Availability
Adheres to each caregiver’s set weekly availability (e.g., Mon–Wed, 9–5).
Artivis Sentry™: The Proactive Warning System
Think of Artivis Sentry™ as a flashing warning light. It’s a watchtower that alerts you to problems that will impact future scheduling, so you can resolve them ahead of time.
No Bookings
1 client with no bookings
Pending Caregiver Leaves
4 carers with pending leaves during scheduling period
No Availability
3 caregivers with no availability records
Missing Mandatory Skills
2 carers without mandatory skills
Pre‑Scheduling Checks (Before)
Scans for data integrity issues and conflicts that would degrade roster quality.
Missing Support Plans
Identifies service users lacking essential care plan information.
Pending Caregiver Leaves
Flags pending leave requests falling within the scheduling period.
Missing Caregiver Availability
Highlights caregivers who have not submitted availability.
Missing Mandatory Skills
Identifies caregivers missing mandatory skills.
Missing Address
Flags service users with incomplete or missing address details.
Post‑Scheduling Analysis (After)
Audits the roster and highlights unresolved issues requiring manual intervention.
Unallocated Bookings
Flags visits the AI could not schedule due to conflicts and/or caregiver shortage.
Travel-time Violations
When assigned travel times exceed the limit imposed.
Pre-allocate Failures
When a mandated caregiver could not be assigned to their required visit.
Over/Under Utilized Caregivers
Flags caregivers scheduled far above or below their contracted hours.
Your Roster, Your Strategy
Your scheduling should ideally be in sync with your business strategy. Artivis is the only AI that lets you define your core priorities, thereby ensuring every schedule adheres to your unique business focus.
Service User Satisfaction Oriented
Selected Orientation
Allocation Priorities
Revenue Optimisation Oriented
The AI prioritizes carers with lower hourly rates. Ideal for state-funded or high-volume models.
Service User Satisfaction Oriented
The AI prioritizes most eligible carer and service user preferences above all else. Ideal for private-pay or specialized care models.
Caregiver Satisfaction Oriented
The AI prioritizes optimal utilization and caregiver preferences to improve retention, reduce churn, and enhance well-being.
From Days to Seconds
It’s not just about speed, it’s about what speed unlocks. What takes days of stressful, error-prone work, Artivis accomplishes in seconds. This transforms your roster from a weekly chore into a dynamic, strategic asset that responds to your needs in real-time.
For Agency Owners & Directors
The Outcome of Strategic Control and Growth
Drastically Reduce Operational Overhead: Re-invest hundreds of staff hours from manual rostering into growth-focused activities.
Enable Confident Scaling: Grow your agency without fearing operational breaks; Artivis handles the complexity for profitable growth.
Eliminate 'Key Person' Dependency: Embed operational intelligence in the system, ensuring consistent results and giving you back ultimate control.
For Care Coordinators
The Outcome of Empowerment and Reduced Burnout
For Caregivers
The Outcome of Fairness and Job Satisfaction
For Service Users & Families
The Outcome of Responsive and Reliable Care
Confident Scaling
Grow your agency without fearing that operations will break. Profitable and sustainable.
Reduced Overhead
Re-invest hundreds of weekly staff hours into growth-focused activities.
Strategic Control
Embed intelligence in the system, not just key people, for ultimate business control.
End-to-End Home Care Management Powered by AI
Stop juggling systems. Artivis unifies your entire home care operation — from care planning and rostering to compliance and crisis response — ensuring seamless quality at every step.
Your Complete End-to-End Home Care Management Solution
Artivis AI transforms every aspect of your operations so you can focus on delivering exceptional care.
Ready to eliminate rostering errors for good?
See how Artivis can transform your scheduling process into a compliant, efficient, and human-centric operation. Book a personalized demo today.